FLEET MAINTENANCE
Take control of fleet maintenance operations with one platform.
Comprehensive fleet maintenance software that eliminates data silos and controls costs.
Motive’s data powers your maintenance, all in one system. Track repair projects across in-house or third-party shops.
PROACTIVE HEALTH
Maximize uptime and keep unsafe vehicles off the road.
Maintenance unifies fault codes, inspection defects, and scheduled maintenance into a single view.
- Customize vehicle inspections to catch defects early in the Motive Driver App.
- Translate fault codes into plain-language explanations categorized by severity.
- Create preventative maintenance schedules based on mileage, time, and engine hours.
- View an automatic ranking of issues by urgency to better prioritize repairs.
Work orders
Fix vehicles and assets faster through automated workflows.
Motive uses inspections and fault codes to automatically create work orders.
- Streamline in-house or vendor repairs end-to-end with digital work orders.
- Create work orders based on triggers like defects, fault codes, and service reminders with Automations.
- Keep maintenance and repairs documented through a complete service history log.
- Eliminate manual data entry and capture expenses with AI-powered invoice scanning.
PARTS AND INVENTORY
Replace manual counts with automated inventory management.
Optimize in-house maintenance with automated inventory management that tracks every part.
- Track parts and inventory across multiple locations using VMRS categorization.
- Automatically deduct inventory when work orders are completed.
- Prevent delays with low-inventory alerts for critical components.
- Instantly create purchase orders or automatically reorder repair parts. Coming soon.
COST CONTROL
Protect your margins with full control of maintenance spend.
Connect all operating costs in the Motive platform to see total cost of ownership (TCO).
- Centralize warranties and verify existing coverage to avoid overpaying for repair work.
- See TCO broken down by asset details, maintenance shop, or repair type, all in one place.
- Determine the optimal time to retire vehicles and assets based on repair costs, operating expenses, and residual values.
- Expedite decision-making through Motive Analytics and AI Answers. Coming soon.
Explore more features
Fleet maintenance features that make your job easier.
AI fault code diagnostics
Translate complex fault codes into plain-language explanations and recommendations.
AI-powered invoice scanning
Digitize repair expenses to eliminate manual data entry and capture line items accurately.
Customizable inspection forms
Stay compliant with custom or standard inspection forms that connect drivers, teams, and repairs.
Preventative maintenance scheduling
Eliminate paperwork and prevent breakdowns with automatic schedules based on usage.
Automated work order creation
Create digital work orders automatically from defects, fault codes, and service reminders.
Proactive warranty tracking
Centralize warranties and verify coverage before approving repairs.
Multi-location inventory tracking
Track parts across locations in real time, automate procurement, and prevent repair delays.
Replacement recommendations
Analyze repair and operating costs with accurate data, so you can know when to retire assets.
Data standardization
Keep reporting consistent with Vehicle Maintenance Reporting Standards (VMRS).
“Inspections, fault codes, and work orders are now integrated into a single platform, giving us real-time visibility into asset health and operating costs. This has enabled us to identify and address issues before they cause impacts.”
“Before Motive Maintenance, what happened on the road and what happened in the shop were two separate records. Now inspections, fault codes, and work orders will be able to run through a single system so problems surface sooner, more of our assets stay in service, and we will finally see the real cost of operating our fleet.”
“The automated fault codes alone save us hours of troubleshooting time because we can immediately diagnose issues, order parts, and get equipment back into operation. Bringing inspections, fault codes, and work orders together with Motive Maintenance would let us get ahead of problems sooner, keep more of our equipment running, and significantly reduce what we spend to keep our fleet on the road.”
Frequently asked questions
What is fleet maintenance software?
Fleet maintenance software is a digital system that helps physical operations track vehicle and asset health, schedule preventive maintenance, automate work orders, and manage repair costs in one platform. It replaces scattered spreadsheets and disconnected point tools with a single system of record for inspections, diagnostics, repair workflows, parts inventory, and total cost of ownership.
How is Motive Maintenance different from generic fleet management software?
While traditional fleet management software focuses on location tracking, safety, and compliance, Motive Maintenance extends into the shop floor. It manages the actual repair workflows, parts inventory, work order generation, invoice capture, and repair cost accounting. Motive combines both into a single platform.
What are the benefits of Motive’s fleet maintenance?
Motive Maintenance eliminates the data silos between telematics systems, drivers, back-office staff, and technicians, so maintenance runs proactively instead of reactively. Key benefits include reduced unplanned downtime, lower administrative overhead through AI automation, and protected margins from true total cost of ownership (TCO) visibility.
Can this maintenance product handle both vehicles and assets?
Yes. Motive Maintenance provides a unified maintenance view across both vehicles and heavy equipment, making it a single system for mixed vehicle and equipment maintenance operations. Service schedules, inspections, work orders, and cost tracking apply to vehicles and off-road assets alike.
How does preventive maintenance scheduling work?
Motive tracks data from connected telematics (such as mileage, calendar time, and engine hours) and automatically triggers maintenance alerts and work orders when an asset reaches its preset service threshold.
How do inspections integrate with work orders?
When a driver logs a defect during an inspection using the Motive Driver App, the issue is automatically assigned to a vehicle or asset and flows into Motive Maintenance, where a digital work order can be automatically generated. Unresolved defects roll over into subsequent driver inspections until the repair is marked complete.
Which maintenance repair workflows does Motive support?
Motive Maintenance is built to support all operations, whether you handle maintenance in-house, rely on outsourced third-party repair shops, or use a hybrid model. Our platform enables you to share work orders with external vendors, track repair statuses, and capture service history via AI invoice scanning. For in-house teams, we provide advanced repair workflows, including multi-location inventory tracking and automated stock management.
What should a fleet maintenance program include?
A comprehensive fleet maintenance program should include automated preventive maintenance scheduling, diagnostic tracking, inspections, work order management, parts/inventory management, warranty tracking, and TCO reporting.
Is Motive Maintenance a CMMS (computerized maintenance management system)?
Yes. Motive Maintenance is a computerized maintenance management system (CMMS) built natively into a telematics platform. Unlike standalone CMMS tools that depend on third-party integrations for vehicle data, Motive owns the underlying telematics, so fault codes, mileage, and engine hours feed maintenance workflows directly.
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Unlock the potential of your operations with Motive.
- Comply with industry rules and regulations.
- Improve visibility and automate operations.
- Identify risks and automate driver coaching.